VitalScan® – The Document Management Professionals

VitalScan® is a member of the Vital Records Control (“VRC”) family of companies. VitalScan® is the culmination and combination of Document Storage Solutions and Mississippi Filing Systems, two of the largest document conversion and management companies in the southeast. The goal of this partnership was to provide document management technologies to major markets where Vital Records Control already has an established location in the records storage industry.

Benefits of Records Management:

Instant Records Retrieval: Your employees can have instant online access to any important documents, and this can be done conveniently from any computer with Internet access. This ongoing access provides your business with an incredibly secure and efficient form of records retrieval. In addition, all information can be shared and obtained 24/7.

Increased Employee Efficiency: Time is money, and the biggest expense for any business is employee wages. A typical employee will spend over 20% of their time simply looking for information. (1) Records management can considerably reduce this wasted time and save you money.

Cost Effective Solution: Document storage can be expensive, especially if you have a large amount of files to be stored. Offsite records management can reduce storage costs by 20-50%.

Optimize Office Space: Records management can contribute to making better use of your office space, by reducing the amount of documents stored in filing cabinets, or on bulky internal servers.

Minimize Risk: Storing your documents offsite will drastically minimize the risk of data theft and security breaches. 93% of organizations had a security breach in 2012. (2) Companies that store files internally are much likelier to experience security breaches than those that don’t.

Multiple Document Storage Locations: VitalScan® has multiple locations throughout the United States including:

  • Birmingham, Alabama
  • Montgomery, Alabama
  • Charleston, South Carolina
  • Columbia, South Carolina
  • Fort Myers, Florida
  • Orlando, Florida
  • Jackson, Mississippi
  • Lexington, Kentucky
  • Little Rock, Arkansas
  • Melbourne, Florida
  • Memphis, Tennessee
  • Nashville, Tennessee

When you outsource your document management, you in turn gain control over your files, reduce the risk of data theft, improve employee productivity and minimize your storage costs. Call VitalScan® today, to learn more about your records management options.